Planning and Administration Support Officer

Job no: V10058
Work type: Ongoing Full Time
Location: Melbourne
Categories: Administration, Government

The Australian Health Practitioner Regulation Agency (AHPRA) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.
The Planning and Administration Support Officer is responsible for providing high quality administrative support to the Decision Support Services team

In this role you will:
• Provide high quality administrative  and secretariat support services including assisting in the preparation of workshops and meetings with internal and external stakeholders, diary and planner management,
• Provide a high standard of word processing by drafting correspondence, template/standard briefs and responses, and proofing and formatting documents and reports
• Take accurate meeting minutes, follow up on action items and assist in the smooth running of meetings
• Coordinate  working groups, team meetings, teleconferences, workshops and other inter-office meetings as required
• Maintain electronic filing systems (TRIM and others) so that documents are stored appropriately in accordance with AHPRA’s records management policies
• Coordinate requests from internal stakeholders on behalf of the team
• Manage the secure storage of sensitive or confidential information
• Under guidance, project manage small projects to support business improvements
• Collaborate with and support other Business Services staff as required

The successful applicant will demonstrate the following:
• Demonstrated experience in a similar role  within a government or regulatory environment
• Certificate IV in Business Administration and/or equivalent level of experience across required areas of expertise - desirable
• High level written skills, including experience in preparing agendas, writing accurate minutes and  preparing  business correspondence
• Well developed organisational skills, including the ability to effectively prioritise and manage multiple tasks and deadlines
• Proven ability to be flexible and use initiative
• Demonstrated ability to work autonomously as well as a part of a team
• High level administrative skills including experience in Corporate document / template design
• Demonstrated  proficiency across the Microsoft Office suite (including Outlook, 365, Word and Excel)
• Ability to work autonomously as well as part of a team
• Strong interpersonal and communication skills with the ability to build and maintain   productive working relationships with a range of stakeholders

Base salary of $ 72,626 per annum

To apply:
• Click "Apply now" to submit your application and view the Position Description
• Please submit your application from a confidential email address where you are prepared to receive all emails regarding the position
• Your application must include a resume and maximum 2 page response to the “Qualifications/Experience”  selection criteria which are stated in the Position Description under the heading "Key Requirements"
• For further information or enquiries please contact  Samarah Symons on  (03) 8708 9038
• Applications must be submitted by 4 pm (AEST) , 25th of January 2018
• As part of your application, all applicants external to AHPRA must provide evidence of Australian Working rights

Download File E10726 Administration Officer Level 4- DSS- final PD.pdf

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

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