Regulatory Secretariat Officer
Job no: V14905
Work type: Fixed Term Full Time, Ongoing Full Time
Location: Any - Any location
Categories: Board Services
The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.
Ahpra is committed to providing a culturally safe work environment that reflects the diversity of the communities in which we operate and serve.
These are full time positions, ongoing and fixed term (up to December 2026) and can be located in any Ahpra location.
About the Role
This role is central to ensuring smooth and effective governance within Australia’s national health regulation framework. As a Regulatory Secretariat Officer, you will provide high-level support to Boards, Committees, and Chairs, working closely with Ahpra staff to maintain compliance and operational excellence. Your contribution will help uphold the integrity of regulatory decision-making and deliver a professional, customer-focused experience for all stakeholders.
In this role you will:
- Provide governance and compliance support to Boards, Committees, Chairs, and Ahpra staff, ensuring decisions align with legislation, policies, and terms of reference.
- Coordinate all aspects of meetings - room bookings, catering, materials preparation, and post-meeting follow-up - across in-person and virtual formats.
- Prepare and distribute agendas and meeting papers in the correct format and within agreed timeframes.
- Maintain accurate electronic filing systems in line with Ahpra’s records management policies for easy retrieval and audit readiness.
- Manage communications with internal and external stakeholders, consulting with program directors, managers, and committee members on agenda items and papers.
- Perform general administrative tasks, including processing financial reimbursements.
You can read more in the attached role description. 
Regulatory Secretariat Officer (CL4) - Dec 25.pdf
As the ideal candidate, you will demonstrate the following:
- Proven experience providing secretariat and administrative support, including coordinating boards and committees.
- Exceptional documentation skills, with accuracy in minute-taking, strong formatting, editing, and proofreading abilities.
- Advanced proficiency in key information systems and tools, including Microsoft Office Suite, Microsoft Teams, Adobe Pro, SharePoint/Diligent Boards, and video/web conferencing platforms.
- Outstanding organisational and time management skills, with the ability to prioritise and deliver a broad range of activities within deadlines.
- Strong communication and interpersonal skills, both written and verbal, enabling you to confidently consult and liaise with program directors, managers, national staff, and board/committee members.
- Meticulous attention to detail and commitment to accuracy in all tasks.
- Adaptability and flexibility to meet operational needs, including varying meeting schedules.
- A collaborative mindset, with a willingness to work in a close virtual team and uphold Ahpra’s values.
What we offer:
- A friendly and supportive working culture with colleagues across Australia.
- Flexible work arrangements—combine office and work from home for the best of both worlds.
- Opportunities to contribute to public health and work with dedicated professionals nationally.
- Stability, professional growth, and meaningful work.
- Discounts on Medibank Private health insurance and selected gym memberships.
- Competitive salary and benefits.
Ready to make a difference?
Apply now and join a team that values collaboration, integrity, and excellence in supporting Australia’s health practitioner regulation.
Ahpra requires all employees to comply with Ahpra policies, including the Hybrid and Flexible Working Arrangements Policy
- Click ‘Apply for this job’ to submit your application.
- Your application must include a resume and a cover letter outlining your skills and experience relevant to the requirements in the position description
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
- For any queries or a confidential discussion regarding this position, please contact recruitment@ahpra.gov.au
- Closing Date: 11.30pm on Wednesday 17th December 2025
Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.
Ahpra is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.
With respect, no agencies please.
Advertised: E. Australia Standard Time
Applications close: E. Australia Standard Time
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