The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications, and knowledge to provide safe care are registered.
This is a fixed-term full time opportunity until May 2026 based in Melbourne working a hybrid (2 office days) arrangement.
About the Role
The nursing and midwifery team is situated within the Ahpra National Strategy and Policy Directorate. The team works with the Nursing and Midwifery Board of Australia (NMBA) to deliver the regulatory plan and to develop registration standards, codes and guidelines related to the regulation of registered nurses, enrolled nurses and midwives.
In this role you will:
In this role, you will provide vital policy and project administration support to the Nursing and Midwifery policy team, helping to coordinate project meetings, working groups, and Regulatory Advisory groups. Your responsibilities will include scheduling meetings, managing meeting packs, keeping accurate meeting records, and tracking actions to ensure smooth follow-up. You will prepare agendas, attend meetings, and distribute decisions and outcomes promptly to relevant stakeholders.
A key focus of the role is to provide administrative support to ensure NMBA policy and projects are delivered on time and under budget. Developing strong relationships with both internal and external stakeholders you will support a policy and project portfolio including project reporting, contract management, and budget oversight.
Key Accountabilities
Manage the administrative activities of the NMBA policy and project portfolio, including:
- organising effective and efficient project meetings and prepare decisions and actions
- assisting with the preparation of project documentation and relevant Board and committee papers
- assisting with the preparation of regular project reports, and budget reports
- review and adapt administrative processes to improve overall efficiency, and to assist senior policy staff in delivering quality projects
- Develop and maintain effective working relationships with internal and external stakeholders
- Respond promptly and appropriately to external stakeholder enquiries and requests, collate and disseminate relevant information, resolve problems and escalate issues when required, and effectively prioritise responses to stakeholders
About you
With expertise in policy and project administration you will bring a comprehensive skill set to efficiently handle complex tasks in dynamic environments. Your advanced MS Office applications, database software, meeting management tools, and internet-based platforms underpin your ways of working. Your exceptional organisational abilities allow you to effectively manage multiple responsibilities, prioritise tasks, and meet tight deadlines with confidence.
You will have excellent attention to detail, ensuring the quality, consistency, accuracy, and timeliness of all work outcomes. With writing skills that are finely honed, encompassing the preparation of agendas, accurate minute-taking, and professional correspondence that conveys information clearly and concisely.
A strong communicator and team player, you excel at building and maintaining productive relationships with a diverse range of stakeholders. Your collaborative approach, coupled with experience supporting team members, allows you to thrive in complex environments and contribute meaningfully to shared goals.
As the ideal candidate, you will demonstrate the following:
- Relevant qualifications or relevant combination of skills and experience
- Demonstrated organisational, and coordination skills, including time management skills with the ability to prioritise and complete a broad range of activities with varying deadlines.
- High attention to detail with a focus on quality, consistency, and accuracy of outcomes.
- Willingness to work as part of a close team, you embody our values of Respect, Collaboration, Integrity, and Achievement.
You can review more in the attached role description: 
Project and Policy Administrator (CL5) - April 2025 (002).pdf
What we offer:
- A friendly and supportive working culture with an active social club
- Discounted health insurance with Medibank Private
- Great work/life balance
- Sophisticated open plan workspaces in a 5-star rated building in a central location
- Attractive salary of $99,550 annum plus Superannuation
To apply:
- Click ‘Apply for this job’ to submit your application. Email applications will not be accepted.
- Your application must include a cover letter, current resume and maximum 2-page document addressing the ‘Experience’ section of the Role Description
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process
- Offer of employment will be subject to successful background (pre-employment screening) and Criminal History checks.
- For any queries or a confidential discussion regarding this position, please contact Recruitment team via email at recruitment@ahpra.gov.au
- Applications Close: 11.30pm AEDT Sunday 27th April 2025
Ahpra requires all employees to comply with Ahpra policies, including the Flexible working policy.
We will be shortlisting throughout the advertising period and should we identify suitable applicants, we may cease advertising early.
Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.
Ahpra is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.
With respect, no agencies please
